VENDOR INFO & FAQ
Here are the FAQ for the 2026 PIN + PATCH Show!
Please note, the full Terms & Conditions are outlined in your Vendor Agreement. Failure to comply will result in the removal from this show and possible future events. Please email us with additional questions after you have read through this page. Thank you!
Show Date and Hours
Saturday, September 19th, 2026
10:00 AM – 5:00 PM
YOU MUST CHECK IN BEFORE ENTERING THE VENUE TO SET UP. If you are not checked in by 9:30AM, we will assume you have forfeited your spot. We do not have access to emails the day of the event.
Schedule for the day
Move in: 9:00 - 10:00 AM
Event Hours: 10:00 AM - 5:00 PM
Move out: 5:00 - 5:45 PM
Venue location
1605 Queen St W, Toronto, M6R 1A9
PROMOTING
We will be heavily promoting on Instagram leading up to the event date. Thank you to those that submitted photos and captions! Please like and share our posts to help spread the word! Let your followers and potential customers know about the show and what specials you will offer.
For promo graphics and other assets that you can use to promote the show, please refer to the Google Drive folder that was shared with you via email.
MOVE IN
9:00 AM – 10:00 AM
Check in with the PPS team upon your arrival. Ensure that you are ready to begin selling as soon as doors open at 10 AM.
ATTENTION: If you are not inside the venue by 9:30 AM we'll assume you will not be participating at the event and you are forfeiting your table. We will also not be checking emails or messages on show day.
Where do I load in?
Load in through the FRONT entrance on Queen St West. Check in with the staff to confirm your table number, and please drop off any swag donations. Each Vendor will be given 2 badges, each Sponsor will be given 4 badges.
Is there parking?
The venue has a parking lot across the street. In the event that it's full or unavailable when you arrive, there's a Green P parking lot located one block east of the venue at Queen and Callender.
Floor Plan
The floor plan will posted on Instagram and added to the shared Google Drive folder. Please note there might be slight last minute changes the day of. Check with a staff member to confirm your table number at check-in.
Is there Wi-Fi?
Yes! The network is "The Parkdale Hall" and the password is "1605parkdale" - However, we highly recommend that you be prepared to use your own data incase the venue's connection is not strong, or incompatible with your device/POS terminals. Please do not share this info with anyone other than your staff, the more people using it the slower it will be.
MOVE OUT
5:00 PM – 5:45 PM
Please take all of your belongings with you, and leave your space exactly how you found it (otherwise the venue will charge you a cleaning fee). We will be folding up your tables and stacking chairs promptly at 5:45 PM. The venue must be cleared by 6 PM.
Swag Bags
We will be giving swag bags to the first 50 people (ages 10+) in line for the show! This always brings in a ton of attendees! The contents of each swag bag can be different, so we welcome any items you’d like to donate. Remember to tag us on Instagram so we can cross-promote! Swag items must be received at the check-in table by 9:30am in order to be included. We will be handing them out at 9:45am. Thank you!
SELLING AT THE SHOW
What can I sell at the show?
At least 50% of what is displayed for sale at your table MUST be pins and/or patches - no exceptions. Shoppers come to this event specifically looking for pins and patches, so our aim is to keep it as focused as possible. You may display other items (stickers, tote bags, prints, etc) but it must only make up 50% (or less) of your items in total. For example, if you have 20 different pin and/or patch designs for sale, you may offer up to 20 items that fall into the "other" category. If you break this rule at any time during the event, you will be asked to remove the extra items, and it will impact your acceptance into future shows.
How many products should I bring?
This is completely at your discretion, as we are not able to provide quantity recommendations for your products. Simply put, bring more than what you think you will sell. It's always safe to have too much than too little. At our last in-person event, around 1200 people attended, and some vendors sold out of their most popular items!
Are gachas and/or surprise bags allowed?
Yes! Any surprise items are alright, assuming that the item(s) the customer could receive as their "surprise" are of equal value. Offering different value surprise items for the same price would be considered a form of gambling, which is prohibited at the show.
Are stamp rallies allowed?
No. Stamp rallies are not allowed at the show, as it conflicts with the City of Toronto's policies regarding gaming and raffles.
Deliveries and shipments to the venue are NOT allowed
The venue cannot receive deliveries, and we do not have storage spaces to hold shipments. Please arrange to bring your products/displays inside the venue between 9-10am on the day of the show.
Customer Pick Ups
If you are offering order pick ups, customers without VIP tickets MUST enter through general admission. They will NOT be able to go to your table ahead of everyone that has been waiting fairly in line. This disrupts our crowd control, and the show is also not responsible to coordinate pick ups. If your customers do not want to wait in the queue, you can leave your table and deliver their purchases to them OR drop off orders at our merch table and our team will hand them their purchase. Please notify your customers on your pre-order and pick up forms that they will have no entry benefits.
What types of payment should I accept?
We encourage you to use a POS system (such as Square) to accept credit/debit cards. From past experience, attendees tend to have limited cash on hand and prefer the ease of contactless payments. Please make sure your phones/devices are charged in advance of the show, as there is no guarantee there will be an available outlet to charge your devices.
Can I bring a helper for my table?
Yes! Each vendor is allowed to have one helper. All vendors will receive two vendor badges upon check-in, and all vendors/helpers must be visibly wearing their vendor badge at all times during the show. At no point can any vendor have more than two people (vendor included) behind their table space, regardless of table space size. Anyone behind your table MUST be wearing a vendor badge. Due to security/safety issues, if we see anyone without a vendor badge behind someone's table, they will be removed from the show.
IMPORTANT: At least one person MUST be at your table for the entire duration of the event from 10 am to 5pm (either yourself or your staff). We are not held responsible for your belongings which includes products, displays, and anything you bring into the venue.
Can I bring food and/or drinks?
Yes! Vendors are allowed to bring their own food and drinks into the venue. But please remember to keep your space clean to avoid a cleaning fee from the venue!
Are there washrooms?
Yes! There are multiple all-gender washrooms inside. Two washrooms will be labelled as vendors only to help avoid lineups so you can quickly get back to your table!
DISPLAYS
Please do not obstruct your table neighbours and their potential customers with your displays (this includes additional lighting). You will be asked to rearrange any objects necessary to ensure fair visibility to everyone, so please be mindful. Please also note that your dedicated space is on the table only - additional floor displays or side tables are not permitted.
How high can my display be?
For safety reasons, no vendor displays (this includes lighting) can be higher than 8 feet tall (this includes the height of the table, which is roughly 29").
Are backdrops allowed behind tables?
Due to very limited space in the venue, we ask that any backdrops/banners be placed flush against the back of your table throughout the duration of the show. Having them placed any further behind your table can create a safety hazard for other vendors, as space will be very tight during the show. Additionally, you may not block any exits/pathways near your table.
Are tablecloths provided?
No. We will not be providing any tablecloths or table coverings of any kind, so please bring your own.
If there's a wall behind/near my table, can I tape/attach something to it?
No. Using tape (or other types of adhesive) on the walls/floors is prohibited, as per the venue's very strict rules. Any vendor who breaks this rule will be held liable for cleanup fees charged by the venue.
Tables and Chairs
Full tables are 8 ft in length and approximately 30 inches wide (and about 1.75" to 2" in thickness). For vendors with a half table, you will be sharing a 8 ft table with another vendor, and will have 4 ft of table space to display your products. One chair will be provided to each vendor, two chairs will be provided to those will a full table and to those that requested ahead of time.
Only two chairs are allowed per 8ft table.
Half table vendors may bring their own additional chair, but you must let us know at least 3 weeks before the show date so we can place you on the floorplan accordingly. Otherwise, we will assume you only require the one chair.
Sponsors will have predetermined one or two 8 ft tables and chairs.
What are VIP tickets?
We are offering a VIP ticket option again to allow attendees the opportunity to skip the general admission lineup! Info will be live on Instagram and Eventbrite.
ONE LAST NOTE:
We highly recommend keeping your cash/valuables on you at all times due to the possibility of theft. While we've never had any incidents at our shows, there's a known theft ring that attends conventions across Ontario with the intent of grabbing cash boxes/pouches from vendors. If you see anything unusual or suspicious during the show, please report it to Britt, Queenie, or one of the volunteers as soon as possible. As well, if there are any attendees that are making you feel uncomfortable, please inform us immediately. Thank you!